Client: Ministry of Culture, Government of India
Timeline: 48 hours from project start to conference execution
Venue: Hotel Pride Plaza Aerocity, New Delhi, Delh]
The Challenge :
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In July 2025, DOPS Event Operations LLP was brought on board just 48 hours before a high-profile Stakeholders’ Meeting hosted by the Ministry of Culture, who entrusted DOPS with full-scale operations management of the event, relying on our proven ability to work under pressure.
This urgent engagement posed unique challenges:
- Zero pre-production time
- A venue requiring full event setup in under 6 hours
- No prior trial runs or dry rehearsals
- Execution in a government setting, with Cabinet Minister Shri Gajendra Singh Shekhawat, senior officials and delegates attending
- Complete responsibility for both creative planning and technical execution
Our Approach :
With no margin for error, DOPS mobilised its expert team and activated its rapid deployment protocols:
- Strategic Conceptualisation
- Curated a clear run-of-show aligned with ministry expectations
- Designed a conference flow to optimise time, space, and guest experience
- Creative Design & Visual Planning
- Custom stage and backdrop design reflecting cultural context
- Conceptualised event branding, signage and layout aesthetics overnight
- Logistics & Setup Execution
- Delivered and installed AV & conferencing systems, lighting rigs, and control centers
- Installed thematic décor and floral arrangements tailored for the ministry event
- Managed delegate registration desk setup and manpower
- Guest Experience & Touchpoints
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- Produced customised conference kits, collaterals, and souvenirs
- Deployed trained manpower for guest coordination, backstage flow, and contingency support
- Provided real-time supervision, maintaining professional decorum at every step
The Result:
The Stakeholders’ Meeting was executed seamlessly and on time, garnering high appreciation from Ministry officials and dignitaries.
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- Entire physical setup delivered in under 6 hours
- Zero revisions required — execution was accepted in one go
- Maintained high production value despite compressed timelines
- The event enhanced DOPS’s standing as a trusted partner for high pressure, high-stakes government conferences
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Key Highlights :
- 48-hour project turnaround
- End-to-end operations planning and execution
- High-quality AV & conferencing integration
- Custom branding, décor, and experiential design
- On-site manpower management and backstage control
- Successful coordination with multiple government stakeholders
What This Proves:
At DOPS, we don’t just manage logistics — we engineer outcomes.Whether it’s a month or a day, our standards don’t drop — only our response time does.
Looking to partner with a team that thrives under pressure?
Contact us today to discuss your next conference, expo, or government-led initiative.